Onboarding Guide For Risha Lee Financial Management Team

by Luna Greco 57 views

Welcome Risha Lee! The Financial Management Team is thrilled to have you. This comprehensive guide serves as your onboarding ticket, meticulously designed to track your onboarding tasks and ensure a seamless and successful integration into our team. Think of this as your roadmap to success within the Department of Veterans Affairs (VA).

Onboarding Process

This onboarding process is structured to provide you with a clear path, starting from essential new hire tasks to role-specific training and access to vital tools. We understand that starting a new job can be overwhelming, so we've broken down the process into manageable steps. Our goal is to make you feel comfortable, confident, and ready to contribute to our team's mission of serving our nation's veterans. Let's dive into the specifics, ensuring you're well-equipped for your journey with us.

New Hire Tasks

These new hire tasks are fundamental to your onboarding journey. They cover essential administrative and introductory steps that every new team member needs to complete. This ensures that you are officially integrated into the VA system and familiar with our team's dynamics. The initial steps are designed to be straightforward, laying the groundwork for your more specialized training and responsibilities. Let's walk through each task, making sure you're on track from day one:

  • Obtain fingerprints at a VA-approved location: This is a crucial step for security clearance and is advised by the Prime contractor onboarding liaison. Make sure to schedule this as soon as possible.
  • Complete all VA Contractor Onboarding paperwork: This paperwork, sent by the Prime contractor onboarding liaison, is essential for formalizing your role within the VA system. Ensure you fill it out accurately and submit it promptly.
  • Review Onboarding checklist: Your Delivery Manager will provide this checklist, which serves as a comprehensive guide to all your onboarding tasks. Keep it handy and refer to it often.
  • Meet with Onboarding Buddy: Setting up a daily check-in cadence for the first two weeks with your onboarding buddy will provide you with a support system and a point of contact for any questions you may have. This buddy system is designed to help you quickly acclimate to our team and processes. Regular check-ins will make sure you are never feeling lost or overwhelmed.
  • Complete all General Educational tasks: These tasks, outlined below, will familiarize you with the VA's systems, platforms, and procedures.

Complete all General Educational Tasks

Completing these general educational tasks is vital for understanding the VA's operational landscape and the tools we use. These resources will provide you with a solid foundation, ensuring you are well-informed and prepared to contribute effectively. Take your time to review each item, as they collectively offer a comprehensive overview of the VA's digital environment and our team's role within it. These tasks are not just about ticking boxes; they're about building a strong base of knowledge that will support your success here.

  • Watch the General orientation recording: This orientation provides a broad overview of the VA and its mission. It's a great starting point for understanding the organization's goals and values.
  • Watch VA.gov overview video for an overview of http://va.gov/: This video will familiarize you with the VA's primary online platform and its functionalities. Understanding VA.gov is crucial for your role, as it's the main interface for veterans.
  • Watch VFS Orientation for Platform Website video: This video focuses specifically on the VFS orientation within the platform website, offering insights into our team's specific area of operation.
  • Watch the Platform Support overview video: This video provides an overview of the platform support system, ensuring you know how to get help when needed. Knowing where to find support is key to troubleshooting and resolving issues efficiently.
  • Review the Getting help from the Platform in Slack guidance: This guide explains how to use Slack to get assistance from the platform team, a valuable resource for real-time support.
  • Review Welcome documentation: The welcome documentation offers a comprehensive introduction to the platform and its resources. It's a must-read for new team members.
  • Review Support Overview documentation: This documentation provides an overview of the support services available to you, ensuring you can access help when necessary.
  • Review the guidance on Submitting a feature request: This guide explains the process for submitting feature requests, allowing you to contribute to the platform's improvement.
  • Review guidance on How to Submit Feedback about Platform Products & Services: This guide details how to provide feedback on platform products and services, ensuring your voice is heard.
  • Review guidance on the Platform Satisfaction Survey: This guide explains the platform satisfaction survey, which helps the VA assess and improve its services.
  • Review the Platform Principles: Understanding the platform principles is essential for aligning your work with the VA's core values and goals. These principles guide our decisions and actions.
  • Review the GitHub Markdown Cheatsheet to learn the syntax for formatting documents in GitHub: GitHub is a central tool for our team, and knowing Markdown is essential for effective documentation and collaboration. This cheatsheet will help you master the syntax.
  • Review the Digital Modernization Strategy: This document outlines the VA's digital modernization strategy, providing context for your work and the team's objectives.
  • Review the Web Brand Consolidation documentation: This documentation explains the VA's web brand consolidation efforts, ensuring you understand the importance of consistency in our digital presence.
  • Review the Collaboration Cycle documentation on Platform Website: Understanding the collaboration cycle is crucial for effective teamwork and project management within the VA.
  • Review off boarding: While it may seem premature, reviewing the offboarding process is a good practice for understanding VA's procedures.
  • Review process for when a teammate leaves: This ensures you are aware of the steps taken when a team member departs, maintaining continuity and knowledge transfer.
  • Complete all "Role-specific Educational Tasks": These tasks are tailored to your specific role within the Financial Management Team, providing the specialized knowledge you'll need.

New Hire POST-SAC Adjudication Tasks

Once your SAC adjudication is complete, these tasks will further integrate you into our team and systems. These steps ensure you have the necessary access and tools to perform your role effectively. Post-SAC adjudication is a critical phase in the onboarding process, granting you the permissions and access levels required to fully participate in our team's activities. Let's take a closer look at these tasks to make sure you're all set up.

  • Accept invite to VSA GitHub Repositories: You will receive this invite after the Delivery Manager has submitted your